GorillaPDF Blog

Why Is My Word Document So Large and How to Reduce Its Size?

Sat, 14 Mar 2026 19:44:08 GMT

Have you ever started writing a word document and ended up wondering how its size got so large?

Do you just blame it on the pictures (if you have any) and come to terms with it?

Or you helplessly remove important information just for the size to fit the requirements?

You certainly have to be careful if you’re posting it online or sharing it via email. In almost all the cases, you will find the culprits to be too many and large images, very long text, and embedded fonts.

Read on to see the reasons for the huge size of the documents and some tips on how to reduce it.

Embracing the Future: How Digital Transformation is Reshaping Industries

Sun, 26 Mar 2023 22:31:27 GMT

If digital transformation is not among the goals to be reached, it definitely should be. Because most companies accelerated the process since in the last few years, and some are in the final stages of implementation and already see results.

And with the latest trends in AI and IoT, it would simply be a great miss for any corporate structure not to implement digital transformation.

How to Make PDF Searchable?

Sun, 16 Oct 2022 19:46:33 GMT

Portable Document Format (PDF) is one of the most commonly used file formats due to its accessibility and versatility.

Both individuals and companies use PDFs to access, edit, and share various types of formats with ease.

Because of its popularity, users are experiencing different case scenarios with PDFs.

One specific example is when we need to search through a PDF, but we can’t, because the PDF document can’t be searched.

This occurs when the source of the PDF is an image instead of a typed document.

How to Insert PDF into Word?

Sun, 14 Aug 2022 15:22:52 GMT

When thinking of writing and/or editing text, we usually use PDF or Word.

It’s because both of these programs are convenient to use and have numerous features we can take advantage of.

Of course, there are always people who prefer PDF and others who prefer Word.

It’s a personal thing.

In one of our previous articles, we said about the advantages of PDF over Word document when sharing, so you may want to check that out.

However, it’s undoubtedly that both of them are incredibly useful and essential when working with text, text with images, or other types of documents.

Due to being so important, there’s an option to convert them from one format to another.

8 Benefits of PDF vs Paper in the Workplace

Tue, 19 Apr 2022 23:48:04 GMT

More and more businesses go paperless, replacing their papers with PDF documents. This is because they’ve realized how much easier it’s to work without all those piles of paper scattered around the office.

PDF, as a file format, has its own advantages compared to the other formats, including:

The History of Optical Character Recognition

Sat, 19 Feb 2022 01:15:13 GMT

Optical Character Recognition, also known as OCR, has long been living in the shadows. People saw it as a usual everyday tool like many others we use.

But, OCR is much more than that.

It is technology that made our lives much easier and the workload much lesser.

11 Good Ways to Use PDF in the Classroom

Fri, 21 Jan 2022 23:32:10 GMT

Ever thought about using PDF in the classroom but wasn’t sure how to do it?

There are many ways to take advantage of this free and easy tool to teach.

You can assess students, organize their homework and projects, create editable documents, and much more.

New UI Improvements and Languages to Close Out The Year

Sun, 12 Dec 2021 15:26:50 GMT

Celebrating GorillaPDF second birthday in the spirit of upcoming holidays, we have some great news to share with our community and people who use the tools to convert and optimize PDF documents.

Why Should Graphic Designers Use PDF?

Tue, 02 Nov 2021 01:32:34 GMT

PDF is probably the most versatile file format of all.

It’s very practical since you can use it for anything you need.

You can use it for documents, text documents, spreadsheets, presentations, images, vectors, graphics, and much more.

All about PDF/A: What It Is and Its Benefits

Sun, 10 Oct 2021 01:04:39 GMT

Many businesses use PDF to preserve their documents, share them within your company and their clients, and secure them from unauthorized access.

Indeed, there are many benefits of using PDF for your documents.

But, if you want to bring all those benefits to a higher level, you should consider using PDF/A.

Don’t know what it is?

Keep on reading because, in this post, as we talk all about PDF/A, what it is, and its benefits.

14 Tips for Effective Document Management in 2021

Mon, 20 Sep 2021 12:23:49 GMT

Document management refers to organizing, storing, securing, and sharing all files (physical and electronic).

In recent times, it involves using special systems (software) that help manage electronic files.

But, for the classic, physical documents, some of the solutions for managing them are filing drawers and cabinets.

Whether your office is completely paperless or you also have physical files, managing them makes your job a lot easier.

But, if you don’t know how to manage your files the easy way, here are 10 tips for effective document management, including several tips for businesses that use a lot of paperwork.

Say Hello to the New OCR converter tool

Thu, 26 Aug 2021 00:43:00 GMT

Exactly two months after the last update, GorillaPDF brings another powerful tool on the table, which amazes with its efficiency and high degree of accuracy.

Meet the new online OCR application that easily extract text from images, and present in a PDF file, which you can download and use further.

Can You Print Password-Protected PDFs?

Sat, 31 Jul 2021 13:56:18 GMT

One of the reasons why many businesses and professionals use PDF is because it has various security features. You can add watermarks, digital signatures, and protect your files with a password.

When dealing with sensitive data, people usually encrypt their PDF files with a password. This is the most secure way as decrypting or unlocking the files is difficult. But, if you are working with PDFs and you have to print one, and you can’t, it’s very annoying.

15 Tips To Go Paperless At WorK

Sat, 10 Jul 2021 18:58:55 GMT

You’ve probably read online or heard about the trend of going paperless.

It’s been a topic of discussion and kind of a movement to protect the environment these past several years.

Actually, a lot of businesses accepted this idea and went down the road of “paperless”.

At first, many people couldn’t understand the whole point behind going paperless.

Being used to having lots of sheets around the office, many found it hard to resign from the paper chaos.

And, there are those that love having sheets everywhere and pinning them on the corkboard or sticking them to the laptop or the wall in their workspace.

It’s how it has been for centuries.

New Merger, Reader and HTML to PDF Converter

Fri, 25 Jun 2021 11:16:44 GMT

Big update by GorillaPDF, in times when we learned that digital transformation is inevitable, and needed more than ever.

Having that in mind, 3 new tools are featured for more powerful Gorilla, and more efficient you.

5 Good Reasons to Compress PDF

Sun, 04 Apr 2021 15:27:19 GMT

What’s the first thing that rings in your head when you hear the word “compression”? It’s probably file size reduction. If you just said YES, you are right.

Compression, regardless if it is a file or data compression is always about size reduction. It’s a much-needed step when working with data because it has a lot of benefits.

PNG vs PDF vs JPG: Which Is the Best Format?

Thu, 04 Mar 2021 22:20:12 GMT

When dealing with digital files and creating the same, it’s important to know which format is best for the particular type of while. Since we can’t talk about all file formats and compare them all at once, in this post, we focus on image file formats.

There are also many image file formats you can choose from, including TIGG, JPEG (JPG), PNG, Bitmap, RAW image files, and EPS. Each of them is best for a specific use of the image. For instance, TIFF is best for printing since it doesn’t need to be compressed. Similarly, JPG and PNG are best for web graphics.

But, which one is better?

Can PDF Files Have Viruses?

Sat, 20 Feb 2021 10:07:17 GMT

PDF is one of the most versatile and convenient file formats, which is why it’s widely used across the world. It’s used to share files via email as attachments, protect data from certain people, edit existing Word, Excel, and file formats, to create lovely presentations, and more.

In the past, it was considered the most secure file format that is safe from viruses.

That was the biggest reason it became so popular. However, it was discovered that PDFs can catch a virus, even as early as in 2001, when “Peachy” was discovered.

Some PDFs can have an actual virus while others can have another hidden malware. There are also advanced forms of malware that aren’t easy to detect.
Although this may sound worrying, there’s always a solution to the problem. The same goes for this one. If you want to find out more about PDF viruses, their identifying, and protecting, keep on reading.

5 Benefits of Sending PDF versus Word Document

Wed, 13 Jan 2021 23:46:05 GMT

The Portable Document Format (PDF) dates from the early 1990s and was developed with one main goal – ensuring consistent formatting.

For those using digital documents at that time, you surely are aware that sharing documents between different computers and operating systems could be a nightmare.

Since then, PDF documents have grown in popularity and today they are one of the most widely-used document formats.

While MS word is indeed the most famous word processor, even its users turn to PDF when they need to send certain data such as bills or handouts.

While PDFs have proven useful for many professionals and companies in the business world, they are also quite common among university students and novel readers who prefer reading on their tablets or phones. PDF files have found their way, and are preferred by the legal, medical and real-estate industries to schools and colleges, small businesses, and large enterprises.

11 Tips to Create SEO Friendly PDF Documents

Mon, 04 Jan 2021 09:48:21 GMT

Many people believe that PDFs are invisible to search engines. While this has been true in the past, Google started searching, indexing, and crawling PDFs in 2001. So, you can use PDFs on your website and expose them to the public.

Let’s accept the fact that HTML web pages are a far better option for getting high rankings in search than PDF files. After all, people can interact with HTML pages and do things they could not do on PDF documents, such as comment on a post or hit a like button.

But that does not mean you should leave your PDF files on the side, because your strategy may rely on improving the visibility of those PDFs.